Integration · ERP

A digital coworker for Pyramid

A digital coworker that works directly in Pyramid Business Studio — looking up items and stock balances, registering sales orders, placing purchases and booking deliveries. You do not change systems. The manual steps simply stop happening.

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  • AvailableThe integration runs in production today
  • Own serverRuns against your existing installation — nothing has to move to the cloud
  • Per accountYour credentials are stored separately and never shared

Pyramid Business Studio is a system people sit in all day. It is a desktop client, usually against your own server, and most of the work happens because someone types it in. That works — right up until volumes grow or someone is off sick.

A digital coworker takes the recurring steps: reads the email, looks up the item, registers the order, places the purchase. Nothing moves to the cloud and nobody has to learn a new interface — Pyramid looks exactly as it did yesterday.

The hard part is rarely the technology. The hard part is deciding what the coworker should actually do — which orders may be registered automatically, which purchases require approval and what must always reach a human. That is where we spend the time.

Why this integration

What you get out of it

Against your own installation

Pyramid stays where it is. We connect to your existing setup — no migration and no new system to roll out.

Starts in the inbox

Most flows begin with an email or a PDF. The coworker reads the input and carries it all the way into Pyramid.

Reads and writes

It creates and updates records in Pyramid — it does not just read data out. That is where the time is actually saved.

A full audit trail

Every action is logged: what the coworker tried to do, which data it used and what Pyramid replied.

Capability

What it does in Pyramid

These are the flows running today. If you need something that is not listed, we build it around your needs.

Sales orders — registers and updates orders from email, PDF or an enquiry.

Item and customer data — looks up items, prices, agreements and customer details.

Stock balances — reads available stock and answers what is in house.

Purchase orders — prepares the basis and places orders with the right supplier according to your rules.

Deliveries — registers inbound and outbound deliveries and matches them against the order.

Invoice data — prepares the basis so invoicing does not stall on a detail.

The flow

From incoming paperwork to a registered record

This is what a typical flow looks like when a digital coworker runs it.

Comes in

  • Email and PDF
  • Customer enquiry
  • Stock need

Digital coworker

Interprets the input, looks up items, prices and stock balances, creates the record according to your rules — and escalates to a human when something does not add up.

Lands in Pyramid

  • Sales order
  • Purchase order
  • Registered delivery

Who notices the difference

What it means for different parts of the business

An integration is rarely interesting in itself. This is what it actually changes for the people working in Pyramid every day.

Orders and customer service

Fewer hours spent typing

Orders are registered continuously instead of waiting for someone to get a quiet moment — and that time goes to customers instead.

Purchasing and stock

Fewer surprises

Needs are caught as they arise and deliveries are registered immediately, so stock is accurate when someone asks.

Management and IT

No new system to roll out

Pyramid stays where it is. IT sets up access once and decides the scope — after that every action is logged and traceable.

Getting started

How you connect it

Setup is a one-off effort. Expect days, not weeks — provided you know which flow you want to start with.

  1. We walk through the flow

    A conversation where you describe how the work is done manually today, which rules apply and where it tends to go wrong. We are honest about what the coworker will not handle.

  2. You grant access to Pyramid

    A one-time setup against your installation, with the permissions the coworker needs — no more. Credentials are stored encrypted and per account.

  3. We configure the coworker

    We build the flow against your setup and your rules, and test it on real cases from your own everyday work.

  4. You approve before it goes live

    The coworker first runs with you as the reviewer — you see every record before it is written. Once you are comfortable, you let it run fully.

Security

Access, logging and responsibility

Access to Pyramid is set up once and stored per customer. Your credentials are never shared between accounts and never used outside the actions your digital coworkers are configured to perform.

Every action goes through our job queue — fully logged, auditable and searchable. If something goes wrong you see exactly what the coworker tried to do and what the system replied, so the error can be fixed rather than guessed at.

You set the limits: what may be registered automatically, which amounts pass without approval and what must always be reviewed by a human.

Do you run Pyramid?

Tell us which flow takes the most time at your company today. We will show you what it would look like with a digital coworker — against your own installation.

Book a call